Beginners Guide: Open your documents anywhere

The most frustrating thing in the world is when you bring your work somewhere and you go to open it and you get an error message, because for some reason the program can’t open up your document. Either the computer you are on doesn’t have the program you used, or you did your work on a Mac and you are trying to open it on a PC. Either way, these following tips will help you to open up your document anywhere you go. I am going to talk about how you will be able to open up InDesign, Illustrator and Photoshop anywhere.






When you work in Photoshop it is natural to just save the file as a .psd file. It will be a lot easier if you save the fill as a .tif. Change the format to TIFF, and make sure that the layers option is checked.



Why do this?


Well for a couple reasons, every computer can open up a .tif file, and if you open it up in Photoshop you will still have the layers, if not the image will still show up. If you are going to this image to go along with text, or for printing you are probably going to import it to InDesign or Quark, so it is going to have to be changed anyways.





As with Photoshop, it is easy to just keep the settings as is, and just save the file in the .ai format. But if you change the format to Illustrator EPS, you can open up the document in any computer because .eps is a common image format. When you open an .eps back up in Illustrator you will still have your layers just as you would with the .ai file. For easier viewing you can also either make a copy of your text or the whole document and put it off to the side and create outlines of the text on your document so your fonts don’t default on different computers.



Why do this?


Since .eps can be opened up on pretty much every computer, it makes it easier to deal with than an .ai file. And just like with the .tif, you’ll have to change it at some point if you are going to import it to InDesign or Quark.





The easiest way to get your InDesign document to open up anywhere would be to export it as a PDF. This way, as long as the computer has a PDF viewer, it can open up the document. However, editing in a PDF is a little unpredictable and isn’t recommended. The best thing to do in this situation would be to have a PDF and an InDesign document.



Why do this?


PDF’s are a popular way to view documents. It is probably the best way to view a document if you don’t have the program it was built in.


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  1. 20/02/2009

    Good advice, we always save photoshop files as .tiffs for all the projects. One of the advantages is being able to see a thumbnail in windows, which really speeds things up when looking for a file :]

  2. 23/05/2009

    hi, thanks,The article was very well written, very helpful to me

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